Expert Insights on ServiceNow | GlideFast Consulting Blog

How to Manage Medical Devices with ServiceNow Clinical Device Management

Written by GlideFast | Jul 17, 2025 4:32:20 PM

When most people think of the healthcare industry, they think of the place to go when they’re feeling unwell, a clinic, a hospital, or a doctor's office. But behind the scenes, the healthcare environment is a complex, fast-paced operation that relies on much more than just doctors and nurses to function smoothly.

One often overlooked area? Medical Device Management.  

Managing clinical equipment isn’t just a back-office task; it’s a critical responsibility tied directly to patient safety, regulatory compliance, and operational efficiency. Yet many healthcare and life sciences organizations still rely on outdated systems, spreadsheets, or even manual processes to keep track of thousands of devices spread across multiple facilities. 

The result? Missed maintenance, lost inventory, failed audits, and ultimately, compromised care. That’s where ServiceNow Clinical Device Management comes in.

What is Clinical Device Management? 

Clinical device management is a specialized subset of ServiceNow IT Asset Management (ITAM), designed specifically for the healthcare and life science industries. 

While general ITAM focuses on managing traditional IT assets, such as servers, laptops, and cloud infrastructure, Clinical Device Management zeroes in on connected medical equipment, devices with IP addresses that play a direct role in patient care. These include MRI machines, infusion pumps, and ultrasound systems. 

These assets require a higher level of oversight, as they are subject to strict maintenance schedules, regulatory compliance, and safety protocols. Managing them effectively means not only knowing where they are but also ensuring they’re calibrated, functioning properly, and ready when needed.

The Challenges the Healthcare Organizations Face

Without a streamlined system, hospitals and life science organizations often face:

  • Inconsistent inventory records: Devices go missing or aren’t properly tracked. 
  • Compliance headaches: Missed inspections or calibration windows can lead to failed audits. 
  • Increased downtime: Critical equipment may be out of service without IT or clinical teams knowing.
  • Limited visibility: No unified source of truth for where devices are or how they’re performing.

These challenges cost time, increase risk, and divert attention from patients. 

How ServiceNow Helps

ServiceNow It Asset Management (ITAM) capabilities are enhanced for clinical use, providing: 

  • End-to-end lifecycle management: From request to retirement 
  • Automated maintenance tracking: Prevent missed inspections 
  • Real-time asset visibility: Know what’s where and if it's working 
  • Audit-ready reporting: Streamline regulatory compliance
  • Seamless integration: With existing CMMS, EHR, and procurement tools

Choosing the Right Partner for Your ITAM Integration

Implementing IT Asset Management (ITAM), especially for clinical devices, isn’t just about technology. It’s about choosing the right partner who understands your workflows, regulatory landscape, and the clinical importance of uptime in healthcare.

As a global service provider, GlideFast Consulting brings deep expertise in the healthcare and life sciences space, helping organizations implement and optimize ServiceNow ITAM and Clinical Device Management solutions that deliver real impact.

Here’s how we make it work for you: 

  • Tailored implementations aligned with your clinical and operational workflows.
  • Data cleanup and migration from legacy systems, spreadsheets, or siloed databases. 
  • Custom dashboard and reporting to support compliance, maintenance, and audit readiness.  
  • Continuous optimization to ensure your asset strategy evolves with your organization.

We don’t just deploy the platform; we become an extension of your team to ensure long-term success.

Ready to take control of your Clinical Device Management?

About GlideFast Consulting, A Division of Apex Systems

GlideFast Consulting is an Elite ServiceNow Partner that specializes in delivering exceptional solutions on the ServiceNow platform. We pride ourselves on offering industry-leading services, unparalleled expertise, and a track record of positive customer reviews. Our extensive experience in ServiceNow, combined with our unwavering commitment to customer success, sets us apart from our competitors and enables us to deliver successful outcomes for every client. Whether it's our deep platform knowledge, process-driven standardization, or innovative approach, we are dedicated to providing our customers with the best possible experience. Visit us at www.glidefast.com.